The discussion segment should be the longest part of the memo and include all the facts and research that back up the recommendation(s) set forth by the memo. Keep the task segment to one sentence or a brief paragraph, depending on the complexity of the issue at hand.įollow the task segment with a complete discussion that provides additional details and support.
Researched and wrote memoranda full#
"), or a full and separate paragraph, depending on the amount of information necessary to get all recipients up to speed.įollow the context with the task segment, which is the part of the memo that describes what is being done to solve the issue or problem ("We are implementing new filing procedures for next quarter. Context can be the opening sentence of your next paragraph ("Because of confusion related to last quarter's filing procedures.
Keep the opening segment to a short paragraph.Īdd context by describing the problem, event, circumstance or background of the memo. The purpose of the opening segment is to clarify to recipients why they have received the memo and why they should read the document. Give a brief overview of what the memo is about in the opening segment. Instead use something like, "New Filing Procedures for End of Quarter." For example, "End of Quarter" as a subject line could mean anything to the recipients. Be specific and succinct in your subject line.
Ensure recipients are addressed by their correct name and formal job titles.